Business Coordinator

Location: Glen Burnie, MD

W2 contract with benefits

ITnova is an IT and Engineering consulting company. We are currently looking to hire a dynamic Executive Assistant. This role serves as the eyes and ears for the Executive Director (ED), connecting projects and critical business information to the ED.   

Responsibilities 

• Coordinate and manage executive scheduling and prepare and organize necessary legal and strategic materials and plans.  
• Act as a liaison to the Board of Directors, supporting board meetings and preparing board materials.  
• Assist the head of development and support other departments as needed.  
• Provide executive support including, but not limited to, the following:
  • Manage calendar and meeting requests. 
  • Arrange domestic and international travel plans and create detailed itineraries.  
  • Submit expense reports on behalf of the executive in a timely manner.  
  • Serve as a delegate in multiple approval systems.  

• Work as a partner with the executive team, anticipating needs and gaps  
• Support accounting tasks including  

• • Invoicing  
  • Reports  
  • Timesheets   
  • Expense Reports  

• Proactively manage departmental business rhythm planning ensuring that all core business meetings are scheduled with logistics and other pre-meeting requirements identified and addressed accordingly  
• Provide support with proposals, presentations and writing.  
• Work with broader administrative team, serving as a resource ordering office supply, managing office flow, mailing and shipping, preparing and running meetings, and effectively communicating through a multi-tiered organization.  
• Continually identify opportunities to streamline functional activities while enabling the Executive to focus on the strategic and business initiatives rather than function logistics. 
• Able to troubleshoot technical difficulties in the office and during meetings to guarantee optimal working performance.  

Requirements  

• Degree preferred.  
• Experience in accounting is a plus.  
• Bilingual English /Spanish is a pus  
• Microsoft Office Suite (Word, Excel, PowerPoint) is a must.