ITnova is an IT and Engineering consulting company. We are currently looking to hire a dynamic Executive Assistant. This role serves as the eyes and ears for the Executive Director (ED), connecting projects and critical business information to the ED.
Coordinate and manage executive scheduling and prepare and organize necessary legal and strategic materials and plans.
Act as a liaison to the Board of Directors, supporting board meetings and preparing board materials.
Assist the head of development and support other departments as needed.
Provide executive support including, but not limited to, the following:
Manage calendar and meeting requests.
Arrange domestic and international travel plans and create detailed itineraries.
Submit expense reports on behalf of the executive in a timely manner.
Serve as a delegate in multiple approval systems.
Work as a partner with the executive team, anticipating needs and gaps
Support accounting tasks including
Proactively manage departmental business rhythm planning ensuring that all core business meetings are scheduled with logistics and other pre-meeting requirements identified and addressed accordingly
Provide support with proposals, presentations and writing.
Work with broader administrative team, serving as a resource ordering office supply, managing office flow, mailing and shipping, preparing and running meetings, and effectively communicating through a multi-tiered organization.
Continually identify opportunities to streamline functional activities while enabling the Executive to focus on the strategic and business initiatives rather than function logistics.
Able to troubleshoot technical difficulties in the office and during meetings to guarantee optimal working performance.
Experience in accounting is a plus.
Bilingual English /Spanish is a pus
Microsoft Office Suite (Word, Excel, PowerPoint) is a must.